Title
Approval for the Mayor and/or City Administrator to sign a contract with Amitrace for the purchase of video equipment for the Council Chambers in the amount of $28,888, approval of a contract for a media specialist to augment Community Relations staff resources in the amount of $4,000 and approval of Budget Amendment 152C-12-19-11 in the amount of $32,888 for both the equipment and the contract media specialist.
Administration
Body
Item Summary:
Invitation to Bid #11-314-C was issued on November 3, 2011 for the Council Chamber Video Equipment Replacement project and six (6) bids were received ranging from $28,888 to $47,478. Amitrace was the lowest responsive, responsible bidder in the amount of $28,888. This equipment includes two professional 3-CCD cameras, video control room equipment, installation and training.
Staff resources will need to be supplemented with a contract media specialist. The duties of the contract media specialist include assisting with taping, indexing, and posting video of the meetings online and on RCTV.
Committee or Staff Recommendation:
On December 13, 2011 the Administration and Finance and Recreation and Parks Committee recommended placing this item on the December 19, 2011 Mayor and Council Agenda.
Financial Impact:
$199,702 is currently approved and available in Operating Contingency in Cost Center 1585, Account #579001. Upon approval of Budget Amendment 152C-12-19-11, the available Operating Contingency amount will be $164,814.
Presented by:
Michael Fischer, Deputy City Administrator