Title
Approval for the Mayor and/or City Administrator to sign a contract for Janitorial Services with Intercontinental Commercial Services, Inc. (ICS, Inc.) in the amount of $140,100 for a term of three (3) years with an option for two (2) additional one-year terms.
Presented by Keith Lee, Finance Director
Body
Item Summary:
Request for Qualifications (RFQ) was issued for Janitorial Services in March 2014 to pre-qualify a list of companies to participate in the bid process. The City received twenty-seven statements of qualification and, through an evaluation process, developed a list of sixteen pre-qualified vendors.
Invitation to Bid (ITB) #14-198-S was issued in June 2014 and fifteen qualified bids were received ranging from $140,100 to $264,885. ICS, Inc. was the lowest, responsive, responsible pre-qualified proposer in the amount of $140,100.
Committee or Staff Recommendation:
On August 12, 2014 the Administration, Finance, Recreation & Parks Committee recommended placing this item on the August 25, 2014 Mayor and Council Agenda.
Financial Impact:
Funding for janitorial services is included in the annual approved budget. The City is currently spending approximately $160,000 annually for janitorial services. The recommended contract with ICS, Inc. represents an annual citywide savings of approximately 14%.
Presented by:
Keith Lee, Finance Director