Title
Approval for the Mayor and/or City Administrator to amend the Master Lease Agreement and sign a contract with Dell for the Mobile Data Terminals/Ruggedized Laptop Computers in the amount of $265,875.92.
Presented by Michael Fischer, Deputy City Administrator
Body
Item Summary:
Request for Proposals (RFP) 13-015-C was issued for mobile data services, which included 175 mobile data terminals/ruggedized laptops. Nine (9) proposals were received and four (4) proposer demonstrations were scheduled by the review committee: Dell, Arlington Computer Group, G2 Digital Solutions and CDW.
Based on the review of the technical proposal, proposer demonstrations, and field testing, Dell was the most responsive, responsible proposer at a cost of $3,697.82 per unit. The cost represents $2,900.82 for the laptop and $797 for the docking station/power supply. The annual lease payment will be $139,949.92 and the docking station/power supply will be a one-time cost of $125,926.
Committee or Staff Recommendation:
On March 27, 2013 the Community Development and Transportation Committee recommended placing this Item on the April 8, 2013 Mayor and Council Agenda.
Financial Impact:
Funding for this agreement in the amount of $265,875.92 is available in Org 35032101, Object 542400, Project 70003.
Presented by:
Michael Fischer, Deputy City Administrator